06 · Almacén menu

◀ Back to contents

The Almacén menu controls stock: inbound and outbound movements, physical counts (stocktakes) and reports for analysing stock.

Menu structure:

Almacén
├── Movimientos de almacén
├── Inventarios
├── Documentos de Trabajo
└── Informes
    ├── Balance de Almacén Horizontal
    ├── Balance de Almacén sin tallas
    └── Movimientos de ventas por artículos y fechas

Stock is managed by SKU and warehouse. Every document that moves goods (purchase/sales delivery note, return, stocktake or transfer) generates warehouse movements, which are the source of truth for stock levels.

Movimientos de almacén

Menu shortcut: [Ctrl]+[M]

Enquiry and maintenance screen for stock movements: every inbound or outbound movement of an SKU in a warehouse, with its date, quantity, reason and source document.

Use it to:

• Audit why an item's stock has its current value (trace inbound and outbound movements).
• Record manual adjustments and transfers between warehouses.

Apart from occasional adjustments, movements are not created manually: they are generated automatically by delivery notes, returns, till sales and stocktakes.

Inventarios

Menu shortcut: [Ctrl]+[Alt]+[I]

Maintenance screen for Inventarios (physical stocktakes). It allows you to count the actual stock and reconcile differences from the system stock.

Sub-tabs:

• Detalle del inventario — lines with the count by item/SKU (counted quantity compared with theoretical quantity).
• Movimientos regularizados — the adjustment movements generated when the stocktake is confirmed, reconciling theoretical and actual stock.
• Otros — header data (warehouse, date and status).

When you confirm a stocktake, the system adjusts stock automatically by creating the required reconciliation movements. Check the count carefully before confirming it.

Mobile stocktaking

In addition to loading the count from Excel, you can send the stocktake to a mobile counting app through a bridge server:

Mobile counting does not reconcile stock by itself. First retrieve the readings, review the differences in Factuzam, and then apply the stocktake through the standard workflow.

Documentos de Trabajo

Documento de Trabajo with lines loaded by filters and the Enviar a... menu expanded.

Menu shortcut: [Ctrl]+[W]

A Documento de Trabajo is a working list of items/SKUs: a personal draft in which you collect references and quantities (with a snapshot of stock at that moment), ready to convert into a real document or use for printing labels. Think of it as a reusable internal “basket”: prepare replenishment, a partial count, a selection for changing prices, or an order whose final form is not yet known.

The screen has three scope tabs:

• Mis documentos — documents that you own. You can only create, edit and delete here.
• Compartidos conmigo — other users' documents shared with you or your group. They open as read-only, although they can be used as the source for Enviar a... while their status remains CREADO.
• Archivados — your own documents that have been removed from day-to-day work.

Creating a Documento de Trabajo

1. Go to Almacén ▸ Documentos de Trabajo and open Mis documentos.
2. Press Insertar on the screen navigator.
3. Review the suggested Título and, if necessary, change Tipo, Empresa or Almacén. The warehouse will be the initial reference for stock and subsequent loads.
4. Press Grabar. The application automatically assigns the owner, date and CREADO status.
5. Add lines manually, or use Cargar... ▸ Por filtros... or Cargar... ▸ Desde documento....

The title is required. Only the owner can change the header or lines, and only while the document is in CREADO status. You must save the header before using either loading option.

Header and lines

The header stores Título, Tipo (GENERAL by default), Estado (CREADO by default), owner, date, Empresa and Almacén (the reference warehouse for stock). The lines contain:

Lines are entered in the same way as in Inventarios: [F1] cycles through Auto (desglose) → SKU → Tallas en línea. This change only affects the Líneas tab; see the common explanation of line modes with F1.

Screen buttons

Cargar... menu options: Por filtros... and Desde documento...

Loading by filters

This option creates lines from the catalogue and available stock:

1. Open one of your own saved Documentos de Trabajo in CREADO status.
2. Press Cargar... ▸ Por filtros.... The warehouse in the header is preselected.
3. Combine the filters you need:

4. Under Almacenes, adjust Stock mínimo que debe quedar en origen and Cantidad máxima a servir por SKU if required. Their initial values are 1 and 2, respectively.
5. Press Previsualizar and review the SKUs found, their stock and whether they have already been loaded.
6. Press Aceptar (F12) and confirm the load.

Selecting warehouses, the stock criterion, minimum reserve and maximum quantity per SKU.

Result of Previsualizar, reviewed before accepting the load.

For Documentos de Trabajo, Sólo artículos con stock remains selected and at least one warehouse must be selected. When you confirm, Factuzam checks stock again: it only adds the quantity that allows the specified reserve to be retained and never exceeds the maximum per SKU. If an SKU is split between several warehouses or batches, it may create more than one line. The lines are marked with FILTROS as their source.

Loading from a document

1. Open one of your own saved, editable Documentos de Trabajo.
2. Press Cargar... ▸ Desde documento....
3. Empresa is taken from the header and is locked. Under Mostrar, choose whether to display the latest 100, 250, 500 or 1000 documents.
4. Choose a Tipo, or leave Todos selected. Serie and Número are partial filters within that set of recent documents; press Actualizar to apply them.
5. Select a row under Últimos documentos, review the Vista previa de líneas, and press Cargar documento.

Recent documents and line preview before pressing Cargar documento.

The selector supports purchase or sales orders, delivery notes and invoices, supplier returns, POS sales, transfers and transfer requests, purchase sessions, stocktakes and price lists. The preview lets you check item/SKU, description, warehouse, batch, expiry date and quantity before confirming. Source and destination must belong to the same company. Only lines are added to the Documento de Trabajo; the source document is not changed, and cancelled documents are not accepted. If you repeat a load, lines that have already been added are skipped.

Enviar a...

The Enviar a... button expands the available destinations. The document must be saved, contain lines and remain in CREADO status.

For numbered destinations, the Enviar a... dialogue asks for Almacén, Serie and Número. Leave the number as 0 for the series counter to assign it. Even if you enter a different number, the action always creates a new document; it does not add the lines to an existing document.

When one of the saved destinations is created successfully, your own Documento de Trabajo changes to ENVIADO and becomes read-only; it can then be archived. Venta TPV, Traspaso de caja and Petición de traspaso only leave an operation open on screen, so they do not change the Documento de Trabajo status. For a shared document, sending creates the destination for the user who runs the action without changing the owner's original.

Adding lines from other screens: as well as entering them or loading them by filters, you can record references without leaving your current screen by using the Agregar a Documento de Trabajo... context menu in the Consulta de stock ([Ctrl]+[U]) and the item data search ([Ctrl]+[E]).

Informes

Balance de Almacén Horizontal

A stock report broken down by size in columns (horizontal). It displays each item's stock distributed across its variants/sizes, making it ideal for fashion items. You can filter it (warehouse, family, dates and so on), preview it, and print/export it.

The filter supports:

• Modo: between dates or by cumulative values.
• Bandas: opening stock, inbound movements, sales, closing stock and, in detailed mode, movement subtypes.
• Almacenes, familias, proveedores, temporadas y artículos.
• Reorderable Agrupaciones by warehouse, supplier, family or season.

The Familias tab is displayed as a tree. Selecting a family includes its subfamilies.

The preview displays sizes in columns by item and colour, and separates the opening stock, inbound and sales bands, with quantities, prices and amounts.

Balance de Almacén sin tallas

A stock report aggregated by item, without expanding the size detail. This provides a summary view when no variant breakdown is required.

It includes items both with and without sizing, and uses the same filters, bands, grouping and Excel export system as the horizontal balance.

Movimientos de ventas por artículos y fechas

A report of sales by item within a date range: which items were sold, in what quantity and during which period. Useful for analysing stock turn and replenishment.

In addition to the sales period, you can filter by Inicio compras to analyse only items whose first purchase is later than a date. The report calculates sales, cost, profit and two margins: margin on the goods sold and margin treating the whole purchase as an expense.

Under Agrupaciones, you can choose Color at any of the three levels. Each item is then broken down into one row per colour—the sizes for the same colour remain consolidated—and amounts, costs and margins are calculated for that colour. If Color is not selected, the aggregated item total is retained.

Report columns:

In group totals and the overall total, units and amounts are added together. Percentages and margins are recalculated from those sums; the percentages for individual items are neither added nor averaged.

Ranking order

The Ordenación tab can use any visible column as the criterion: Artículo/description, Uni.Ent., Imp.Ent., Uds Vta, Imp Venta, Imp Coste, Beneficio, % Bnf, Venta-Ent, Ven/Ent, Margen 1, Margen 2, % Vdo and % Vtas. The direction can be ascending or descending.

Ordering respects the hierarchy. Numeric criteria use each group's subtotal. Artículo/description sorts group labels alphabetically and sorts item description followed by code inside the innermost group. If no criterion is selected, the usual grouping and item order is retained.

◀ TPV menu · Contents · Next ▶ Otros menu